Virtual Office

Setting up a Virtual Office

Upon signing up for subscription to a virtual office or an office space, a service contract will be provided for subscribers to agree on the levels of services provided. This would be a good time to clarify on the commitment levels agreed upon by the virtual office management. (more…)

Choosing your Virtual Office or your office space

With the core objective of a virtual office layout in mind, business owners or corporations should have an idea of the type of virtual office that they should be looking for as well as a list of probable locations. (more…)

Setting up a Virtual Office or an office space

Determining your purpose for a virtual office or an office space

The first step that you should take in setting up a virtual office is to determine your home base and the best way to do this is to evaluate the size and location of your customer base. It would be logical for you to select a virtual office location that is easy for you to contact your customers or even to meet up with them if necessary. In fact, one of the most important facilities that should be made easily available to your customers should be phone communication. It should be easy for your customers to call your company in the event of any queries, or least get through to a phone assistant who will answer the calls for you. (more…)

Virtual office packages and facilities

Most virtual office services are offered in various service packages, with each package designed for varying levels of facilities, prices and service levels. For instance, some packages may offer the full suite of virtual office services including concierge service, live phone call answering, airport pickup, daily mail forwarding, call forwarding services and office spaces. On the other hand, basic packages may only include weekly mail forwarding, voice mail services with no concierge or administrative support. (more…)

virtual office Professional Services

It is norm for all businesses to engage the services of professionals such as tax accountants, attorneys or business registration services. If you had been operating in the same country and the same location for a long time, you would probably be familiar with the procedures required to obtain the services of these professionals.

However, if you are new in town, and have just launched your business in a foreign country, obtaining such services may take up a lot of your time and effort. What’s more, you would probably need to get accustomed to the local working culture and also acquire knowledge in the local procedures before you can move on to the next level.

However, if you are a virtual office subscriber in the foreign country, you may obtain the help that you need from the virtual office. Many virtual offices & office spaces understand the plight of new business operations in their country and therefore provide a full range of professional services to their clients. With this, virtual office users will no longer need to hunt for suitable professionals and instead have the convenience of working out arrangements with those recommended by the virtual office. This is especially useful if the virtual office user is not located in the country, and therefore requires someone to work with remotely to complete the processes and procedures in setting up a foreign company within a limited timeframe.

Office space & Audio / Video conferencing

Office space (Meeting facilities)

Meeting facilities set up within virtual offices are typically utilized as comfortable and conducive meeting venues between virtual office subscribers and external clients. As these office spaces are located within a prestigious location in the central business district, holding client meetings within these facilities will help the business owner project a positive image of the company. This is as virtual offices are usually strategically located and fully equipped with a full range of hospitality services within the office. (more…)

PBX phone system and Voice mail solutions

Telephone systems are crucial components within a virtual office environment. This is why high performance PABX systems with various functionalities are important here. Virtual offices are equipped with PBX systems with direct dial capabilities, conference call support as well as internal and external call transfer functionalities. Apart from that, voice mail support is crucial, along with the ability for virtual office users to access their voice mail box remotely from anywhere, at anytime. (more…)

Administrative Support & Hospitality Support

Administrative Support

Virtual offices & office space offer a full range of administrative support services ranging from administrative assistant services, translation services, business letter writing, concierge support, running of errands as well as data entry. All of these are aimed to provide employees or business owners with adequate support so that they are able to concentrate on critical tasks and leave the smaller tasks to an administrator. (more…)

Mail & fax collection and forwarding services

One of the benefits of having a prestigious local address is to allow your customers located within the city of the country to send mail to you. Regardless whether you receive tons of mail orders or just a pile of receipts and direct mail, all postal mail received at the virtual office will be forwarded to your specified address. The frequency in which postal mail is forwarded to you pretty much depends on your virtual office subscription package. Certain virtual office subscriptions allow for daily mail forwarding to designated addresses with lower cost options for mail forwarding at a frequency of once a week. (more…)

Virtual PA (Personal Assistant)

A Virtual Personal Assistant have the capability to assist you with your daily administrative tasks even through the both of you may not be located physically within the same office. Most virtual personal assistants collaborate with virtual office & office space users through the use of telephone calls, email, virtual office applications workspace or instant messaging. (more…)